Purpose and Use
The Employee Expense Voucher form is used for reimbursement of travel expenses for University employees conducting University business.
- Claims made for reimbursement of travel should be submitted within 60 days from last date of trip completion.
- If non-grant funded, submit to Linda Trouba.
- If granted funded, submit to Barb Nordmeyer.
Travel Expense Voucher Form - PC Version
Travel Expense Voucher Form - MAC Version
Preparation of the Form
- Provide claimant's full name and campus mailing address
- Provide name and contact information for the person who's completing the form. If the claimant is completing the form "Self" should be entered.
- List department name, claimant's telephone number, email address and Personnel number.
- Indicate type of motor vehicle used
- Provide a brief description for purpose of trip
- Departure and arrival times are required. For meal purposes using a.m. or p.m. indicators.
- Meals are to be listed on a daily basis for the actual amount spent and receipts must be attached. Appropriate documentation consists of a detailed itemization listing the date, amount and restaurant for each meal including tips
- Destinations must be listed
- A folio hotel receipt must be provided for lodging expense claimed. You must indicate if lodging costs were shared with another individual. If a room is shared, the Employee Expenses Vouchers will need to be submitted together.
- If a personal vehicle was used, post all mileage accumulated during the day.
- The miscellaneous column should include all various expenses incurred such as:
- Airline tickets if purchased by the claimant, include airfare situation report
- Car Rental
- Gasoline costs if University car is used and State of Nebraska credit card not accepted or for rental car
- Parking Receipts
- Telephone Charges
- Any other expenses incurred, not previously listed
- Record any charges for taxi service as a daily amount
- Column total at the bottom of the form and on the right side are calculated automatically
- Original claimant's signature is required. Copies, stamped or fax signatures are not allowed.
- Provide cost object where expenses are to be charged.
- If amount being claimed is less than the expense total, please enter reimbursement amount in the "Note Area"
- Submit signed form and original receipts to Linda Hotovy (non-grant funded) or Barb Nordmeyer (grant-funded) for processing.